Best Screen Sharing Software: Top 8 Platforms Compared

Zoom's screen-sharing is a part of the virtual meeting module that turns a simple video call into an interactive workspace. The level of customization is a major differentiator; you can share an entire desktop, a single application for privacy, or even just a pre-selected portion of the screen. This flexibility extends to its core collaboration tools, which include robust annotation features for all participants to draw or highlight content during screen sharing. You can also collaborate on a document in real time to streamline the communication.

Another standout is its simultaneous sharing, which lets multiple participants share content at once to boost collaboration. In a recent design review, my team used this feature to compare two app mockups side-by-side in real-time, which was far more efficient than swapping presenters. It also handles media exceptionally well, with dedicated options to share computer audio and optimize for full-screen video, ensuring smooth, high-frame-rate playback for all attendees. I also found its AI companion feature very helpful, as you can summarize your meetings in notes while screen sharing.

Also Read: 9 Best Video Conferencing Apps of 2025

AnyDesk is primarily for technical support, remote access, and managing remote devices, and its entire platform is built to serve these functions with speed and security. On the security front, it offers a robust suite of features. Two-factor authentication ensures only authorized users can initiate a connection, while whitelisting lets administrators block all attempts except from a pre-approved list of trusted devices. For in-session confidentiality, I liked its "black screen" privacy mode, which blanks the remote monitor. This is balanced by customizable screen frames, which place a visible border on the screen to notify the remote user that they are being accessed clearly.

Beyond access, it includes features for real-time interaction. A built-in text chat allows communication during or after a session, while the virtual whiteboard enables on-screen drawing to visually guide a remote user. For administrators, the platform offers powerful tools. The File Manager is a significant efficiency boost, allowing file transfers to run in the background, and the session recording feature is critical for compliance and training. This administrative power extends to configurability, allowing teams to use group policies to centralize user management or to integrate AnyDesk directly into existing software via its REST API.

In my evaluation, Surfly is a powerful screen-sharing software that helps to collaborate on any website, platform, or app, often with no code required. This makes it ideal for delivering interactive product demos or onboarding new customers. It can be deployed in two ways: embedded directly into a website and integrated with support widgets like Intercom, or you can simply enter a URL to generate a secure, shareable link for your customers. In either case, the user joins from any device with a single click. Once in a session, it's fully interactive. You can highlight elements on the page or use fine-grained control to switch the mouse to the other person. A key feature of support is its ability to mirror the screen size, so you can see exactly what the recipient sees on a mobile or tablet.

Where it really advances is its other collaboration features. It includes video and text chat, as well as real-time PDF file sharing and annotation. Surfly's camera-sharing feature is also a standout, offering on-screen annotations for real-time guidance, device support, or KYC processing. Huddle Mode is another useful feature that removes the single-presenter limit, allowing all participants to interact with the content simultaneously, much like a Figma or Miro board. All this is wrapped in enterprise-grade security. Surfly's masking features can automatically hide sensitive data (like credit card fields) from the user's view, ensuring the session remains compliant with HIPAA, ISO 27001, and SOC 2.

Google Meet’s screen sharing features are for simplicity and efficiency, especially for teams already using Google Workspace. The platform allows for collaboration within the meeting itself. For example, you can appoint co-presenters to give them control over a Google Slides presentation. During any presentation, the host and appointed co-annotators can use annotation tools to highlight key points. I have used this feature with my team to brainstorm content ideas directly on a shared document, which is great for live collaboration. It also lets you present directly from Docs, Sheets, or Slides with a single click without any need to switch apps.

The platform offers thoughtful controls for both the presenter and the viewer. Presenters can scroll and zoom within their presentation tile up to 500% to focus on specific data, while viewers can enlarge the shared content with one click without losing sight of other participant tiles. It is important to understand the free tier's limitations: meetings are capped at 100 participants, and while users can join breakout rooms, they cannot create them without a paid Workspace edition.

Microsoft Teams builds its screen sharing on a foundation of deep collaboration, letting you share your screen from any device, including a computer, tablet, or phone. It provides granular control, letting presenters show their entire desktop, a single app, or just a presentation, with the option to include system audio for video playback. The platform keeps presentations dynamic by letting presenters transition seamlessly and allowing co-presenters to control the slide deck themselves. Presenters also get key annotation tools to direct the audience's focus: a virtual laser pointer to draw attention without permanent marks, a highlighter for emphasizing text, and a pen for circling content or adding temporary notes.

For me, the standout presentation tool is Cameo. This feature embeds the presenter's live camera feed directly into a PowerPoint slide. A presenter can then apply the same effects to their camera feed, including formatting, transitions, and styles. Beyond slide-based sharing, Teams offers a digital whiteboard for real-time brainstorming that automatically saves your work for future reference.

Slack is a team communication platform that integrates messaging, file sharing, and collaboration tools into a unified workspace. It offers screen sharing through its Huddles feature, enabling spontaneous audio and video conversations directly within channels. Huddle's main advantage is its ability to handle quick, unscheduled collaborations. Instead of scheduling a call, you can instantly start a live audio conversation directly within any Slack channel or DM. Team members in that channel see that the Huddle is active and can simply join or leave as needed. The real power is that once connected, anyone in the huddle can immediately add video or share their screen to provide context. During the Huddle call, up to two people can share their screens at the same time—ideal for comparing work—and participants can draw directly on a shared screen to provide instant, visual feedback.

A standout feature is the integrated AI that takes notes. It generates a summary of key points and action items after the call, ensuring no one misses a decision. This works in tandem with the huddle's persistence: every link, document, and message shared is automatically saved in its own thread, creating a permanent, searchable record. The tool also includes expressive touches like emoji reactions and colorful backgrounds to keep the quick, informal chats lively.

GoTo Meeting is a great tool for video conferencing, as both hosts and participants can launch and join meetings directly from their browser with a single click. I particularly liked the control it offers for its screen-sharing process, allowing users to choose exactly what they share (desktop, email, or a single application) to prevent the accidental display of private information. Furthermore, its mobile support is robust, offering seamless screen sharing from both Android and iPhone devices.

This screen-sharing software's interactive tools are impressive. The drawing tools allow users to markup, highlight, edit, and modify documents in real-time. For remote support, the tool offers keyboard and mouse control, letting the presenter pass control to another participant. With its robust organizer controls, you can easily start/pause screen sharing, mute attendees, and pass the presenter role. The platform streamlines collaboration with presenter switching, allowing any participant to take the floor instantly without explicit permission. It prioritizes safety and security to help keep data private during screen-sharing sessions. To help users work from "anywhere," it lets users apply custom backgrounds to the webcam feed.

TeamViewer is a platform that moves beyond simple desktop sharing into comprehensive enterprise administration and augmented reality workflows. The core TeamViewer Remote suite focuses on secure remote access and support, enhanced by TeamViewer Intelligence, which uses AI to accelerate work and find fixes faster by providing real-time and historical data visibility across endpoint security, networking, and performance. TeamViewer Tensor is engineered specifically for the enterprise, serving as a 360° cloud-based solution for onboarding, managing, and monitoring mobile devices across the entire network, while providing comprehensive security and compliance tools.

The platform's advanced monitoring capabilities are evident in TeamViewer DEX (Digital Employee Experience). It offers insights into the performance of enterprise apps and devices to identify and fix issues and reduce downtime. For specialized industrial needs, TeamViewer Frontline is often considered the best software for screen sharing in Augmented Reality. It connects frontline workers to procedures using AR to optimize core tasks like Vision Picking in warehouses and Assembly/Production (Make) with step-by-step visual instructions. The suite also includes Frontline Assist, which allows experts to guide workers remotely by seeing what they see and using live annotations for instant troubleshooting.