38 Best Productivity Apps to Stay Focused in 2023

Welltory is a prominent productivity app designed for optimizing performance and well-being. By leveraging AI and advanced analytics, it measures heart rate variability, stress levels, and energy reserves to provide actionable insights. Personalized recommendations and stress-reducing techniques empower users to manage stress, improve focus, and boost productivity.

By tracking physical and mental health, sleep, and productivity metrics, Welltory offers a comprehensive approach to enhancing productivity. Its user-friendly interface, data-driven approach, and science-backed features position it as one of the best productivity apps that helps users achieve peak performance and balance.

Todoist is one of the most popular productivity apps existing out there in present. The app lets you keep track of your tasks. Moreover, you can update your day-to-day task list on the go and share it with whoever you want. This amazing task management app is being used by 25 million people around the world.

Slack is a free and cross-platform communication app. The app allows you to divide conversations according to teams, tasks, or projects. You can also save your files in doc formats and share them with your colleagues. Participants can collaborate and edit documents on the slack itself.

Evernote can be used to store professional and personal information. You can use the app on multiple devices and sync your tasks. The app can be used to write and collect memos, checklists, short or large notes, etc. Evernote also supports content like texts, sketches, pictures, web clippings, audio files, etc.

Trello lets you create customizable boards, lists, and cards. You can note down your everyday tasks in the app itself. Moreover, you can also add your colleagues or friends to group tasks. Trello informs you through notifications if they make any changes or add new documents.

RescueTime serves as a productivity companion, akin to how calorie-counting aids in weight loss. By running discreetly on your computer, it tracks the time you spend on various websites and apps, providing valuable insights into your habits. The app generates comprehensive reports, highlighting periods of productivity and moments of distraction. You have the flexibility to customize its settings, ensuring it recognizes what activities you consider productive.

This app is being used by over 27.5 million users globally. Moreover, the app has achieved multiple Editor’s Pick Awards in the past. The app can be used to manage daily tasks and to trace their progress. 

The app is designed to make it useful for students, young adults, new parents, etc. You can log your different tasks in the app along with their timeline to observe and manage your time accordingly.

Covve has been recently awarded as “Best Contacts App 2020” by Tom’s Guide. The app comes with smart reminders to remind you if you haven’t contacted someone for too long. Moreover, this organizer app searches the web and provides you with news sources related to your contact, their organizations, country, or industry.

With Kdan PDF Reader, one of the best productivity apps, you get access to amazing tools to edit, manage, and find your PDFs easily. Not only that, on this best task management app, you can also draw digitally if you need to add signatures or highlight any part. You get access to many colors and opacity modes to draw on your documents.
 

Dropbox is a cloud storage service that lets you store any kind of documents or graphics. Dropbox can be used on multiple devices with single or multiple accounts to access content on the go. Moreover, you can save files and provide access to those files to other team members.

Any.do is being used by approximately 30 million people for their everyday tasks. This free app lets you manage your to-do lists, notes, reminders, calendar events, etc. You can use the app to assign tasks to friends, family members. Moreover, the app lets you keep track of tasks that you or others have completed.

This time tracker app helps you in measuring the time you spent on any projects. Moreover, you can use the app to break down hourly data and observe your time spent on various tasks. The app can be integrated with Calendar and can manage your important events for you. 

IFTTT can be easily called one of the best apps for productivity due to its variety of features. The app is available for Android and iOs both. Moreover, it can work with 600+ apps including Google Drive, Twitch, Twitter, Telegram, etc. 

The app can be used to control your home appliances, manage your social media, or to provide you simple reminders and updates. The app also accepts voice commands to control tools like Amazon Alexa or Google Assistant.

Ayoa helps you in maintaining your tasks and notes within the app to execute them timely. Add notes, checklists, comments, and more after each meeting or brainstorming session to not forget them. There are multiple types of views included in the app to display projects. You can either view your projects in the list format or with colorful bubbles.

Asana lets you add tasks and assign them to team members. Moreover, you can also see who is working on which task. The app also provides you a whiteboard that can be used to visualize your work within the smartphone. You can organize tasks, edit them, delete them, or add due dates.

While most of the teams are working remotely at the moment, apps like Basecamp can make collaboration and team management easier. The app lets you organize everything at one place and you can keep a track of every team member to review their performance and work.

Google Drive is one of the most popular cloud storage apps existing in the present. The app lets you upload and save any kind of digital files for free. However, you can only store data up to 15 GB for free. Later, in the US, it charges $1.99/ month for 100 GB of storage space monthly.

Even though this best task management app is simple to use, it is still very useful. This app can transcribe your meeting discussion with the help of an AI. This app can make notes on your behalf and convert every discussion into text form automatically. Moreover, you can also edit meeting notes or make others do the same by adding them to notes.

Spike uses your email and converts it into a chat messenger. Instead of following cliche ways of writing emails, Spike lets you chat, share documents, collaborate, video messages in one single app. You can use the spike to manage your teams and to save your important notes.

OmniFocus is an iOs exclusive app, existing to boost your productivity. The app is available for iPhone and macOS devices. This one of the best apps for productivity can be synced with the Apple watch as well to make it more convenient to use. You can create and accomplish daily tasks with the help of supporting features like reminders, tags, due dates, etc.

Hootsuite is a social media management platform that lets you schedule your posts for Twitter and Instagram. You can create, edit, publish, and schedule posts for your social media and Hootsuite will post them on your behalf. Moreover, Hootsuite can be used to generate reports including likes, views, visitors, etc on your social media.

Vaultt lets you store and share any important information you want to keep safe. Moreover, you can scan documents and save them in the app in digital format. The app also lets you assign, accept, and track group tasks to help you with organizing things. 

This best productivity tracker app keeps your information secured with end-to-end encryption to make sure that your privacy doesn’t get sacrificed. 

It is a game-changing scheduling tool designed to simplify the process of booking appointments and meetings. You can also sync this tool with various other online calendars, such as Outlook, Google Calendar, and iCloud. Users can create personalized scheduling links, eliminating the tedious back-and-forth of finding mutually suitable meeting times. Whether it's one-on-one sessions, group meetings, or interviews, Calendly adapts to various scenarios, making it an indispensable tool for busy professionals managing multiple engagements.

Brain.fm is next on our list of top productivity apps. Users can choose from categories like "Focus," "Relax," "Sleep," and "Meditate," and then enjoy a seamless audio journey designed to sync with the brain's electrical rhythms. Brain.fm's tracks are carefully composed to avoid distracting lyrics and sudden changes, ensuring an uninterrupted and immersive experience.

Internxt is a file-sharing app that prioritizes security, privacy, and user control. The app utilizes end-to-end encryption to ensure that users' data remains fully encrypted and inaccessible to anyone, including Internxt itself. This approach gives users complete ownership and control over their files, eliminating the risks associated with traditional cloud storage services where data is often vulnerable to unauthorized access. The app's robust sharing controls enable users to set specific access permissions, such as read-only or edit rights, for enhanced collaboration. 

ClickUp is an all-encompassing and potent productivity tool designed to centralize your work, providing a one-stop solution for enhanced efficiency. With ClickUp, you can effortlessly create tasks and projects, generate documents directly, efficiently manage your workload, and set up goals to track your progress. Its collaborative features make it advantageous for teams, enabling seamless workflow management.

Engross is a powerful productivity app designed to help individuals boost focus, manage time effectively, and enhance overall work efficiency. At its core, Engross employs the Pomodoro Technique, a time management method that encourages users to work in focused intervals, typically 25 minutes long, followed by short breaks. This technique is proven to increase concentration, combat distractions, and prevent burnout.

MindMeister is a versatile productivity app that allows users to create mind maps for visualizing and organizing ideas, projects, and plans. With an intuitive interface and real-time collaboration features, teams can brainstorm and work together effectively. The app also supports file attachments and integrates with other productivity tools, making it an ideal tool for creative thinking and project management.

HabitNow is a user-friendly app designed to help individuals build positive habits and break unhealthy ones. With its simple interface and customizable features, users can set daily reminders, track progress, and receive motivational notifications to stay on track with their habits. Whether it's exercising regularly, reading more, or improving productivity, HabitNow empowers users to cultivate long-lasting habits and lead a more balanced and fulfilling lifestyle.

LastPass is a popular password management application that provides users with a secure and convenient solution for managing their passwords, personal information, and online identities. It is available as both a browser extension and a mobile app, catering to users across various platforms and devices. Among the best personal productivity apps, LastPass is designed to enhance online security by generating strong and unique passwords, storing them securely, and auto-filling login credentials for websites and applications.

Habitica is a unique productivity and habit-building app that gamifies the process of achieving personal goals, improving habits, and staying organized. It combines elements of a task manager, habit tracker, and role-playing game (RPG) to turn real-life tasks and goals into an engaging and rewarding gaming experience. Users create a virtual character and progress through the game by completing tasks, forming positive habits, and conquering challenges.

Pocket is a convenient solution for combating online distractions during work. As a bookmarking app, it allows you to save articles and other online content to your account, providing a reading list for later. With the option to connect Pocket to compatible e-readers, you can effortlessly access the saved material and enjoy distraction-free reading at your convenience.

This iOS exclusive app is the perfect tool for increasing productivity. You can install this app on your smartphone and execute multiple work-related tasks on the go. This visually appealing organizer app can be synced between multiple devices. Moreover, you can integrate apps like Google Hangouts, Google Meet, and Zoom and manage them from the app itself.

Microsoft To Do is an essential productivity tool that helps streamline daily routines, allowing users to maintain a clear overview of their tasks and commitments. Its intuitive design and robust features make it suitable for professionals, students, and individuals seeking a structured approach to task management. With the option to create unlimited lists, users can easily organize tasks based on projects, categories, or personal preferences. The ability to add due dates, reminders, and priority levels ensures that deadlines are met, and no important task slips through the cracks.

Google Tasks is designed to help users organize their to-do lists and stay on top of their daily activities. As part of the Google ecosystem, the app seamlessly integrates with other Google services, making it a convenient choice for individuals who rely on Google's suite of productivity tools. The app is accessible on various platforms, including web browsers, iOS, and Android devices, ensuring that users can stay connected to their tasks from anywhere.

Google Keep is a highly intuitive note-taking app that excels in helping users stay organized and productive. With a clean and straightforward interface, it provides an array of powerful features to capture, organize, and access notes seamlessly across devices. Users can create a wide range of notes, including text, checklists, voice memos, images, and drawings, tailoring their content to specific needs. The ability to color-code notes and use labels and tags facilitates easy organization and visual categorization. 

Zoho Projects is a robust and feature-rich project management application that provides a comprehensive solution for teams and businesses to effectively plan, execute, and track projects. With its user-friendly interface and powerful tools, the app serves as a central hub for project collaboration, enabling seamless communication and coordination among team members. The platform's project planning capabilities allow users to create detailed project schedules, define milestones, and set deadlines, ensuring clarity and alignment throughout the project lifecycle. 

Whether you choose to subscribe to a paid Microsoft 365 account or use the free web apps, this office suite offers two remarkable apps with features that can greatly simplify your tasks. First, there's Microsoft OneNote, a powerful note-taking app that rivals Evernote in terms of features. With OneNote, you can effortlessly capture and organize ideas, notes, and various types of information. The best part is that OneNote is entirely free to use. Another standout app is Microsoft Word, which introduced an impressive and unique feature called Transcribe in late 2020. This feature allows you to record audio conversations in real-time or upload recordings of discussions and have the voices automatically transcribed.