The global ecosystem of businesses is constantly evolving, and several game-changer technologies are assisting this transformation. Further mentioned, the best project management software stands among these technologies. Picking software streamlines processes, collaborations, planning, management, and more. Read More
Top project management software & tools
Andrew Filev is the visionary who founded Wrike in 2006. The project planning software started as a self-funded company to make the remote workforce more efficient. The software enables simplification of complexities and boosts productivity. It has also proven useful in enhancing the workflow processes for teams and organizations with diverse characteristics.
Another characteristic of Wrike that we liked is its intuitive user interface, which is designed to meet the requirements and needs of several industries. Now, in addition to being a task management software, Wrike supports enhanced collaborations between teams and companies. The collaboration abilities of Wrike are useful for businesses of several sizes.
As the best PMO software, Wrike can streamline work processes for maximum efficiency. It also behaves as a perfect employee management software as it empowers teams across various departments to collaborate effectively, manage projects, drive strategic initiatives, and achieve their goals.
One of Wrike's key strengths lies in creating a centralized platform for all work genres, improving visibility and alignment. On top of that, the tool creates a single source of truth, ensuring all team members are on the same page.
Moreover, the project-tracking software is perfect for automated workflow planning, resource allocation, and data visualization. It is available in the form of desktop software and a mobile application for Android and iOS devices.
Why we picked it?
Jira stands out as a distinguished option on this list of the best project management tools. The intuitive user interface of Jira has helped its users smoothly operate through its features and boost their productivity. Jira is generally used for workflow automation, project management, and other such abilities. The software has been popular for a while in industries including IT, manufacturing, healthcare, digital magazines, etc.
Jira is known for its robustness and issue-tracking capabilities. The free pm software offers a range of features that can be suitable for all sizes of businesses, including startups, agencies, and even MNCs. Employees around the world use Jira extensively to plan, track, release, and even support high-quality software projects.
Jira is also considered a dynamic project management tool that allows teams to organize projects effectively and efficiently define, assign, and prioritize tasks, catering to a wide range of project management needs. Jira's versatility and ease of use make it a preferred tool for teams eager to adopt agile practices in their project management processes.
Lastly, the free project management software offers a combination of project management capabilities, seamless integration with DevOps tools, and support for various agile methodologies, making it a perfect tool to run several genres of projects smoothly.
Why we picked it?
The dynamic visual tool is useful for enhancing the productivity and efficiency of project management. It offers a flexible platform to enable the smooth organizing and management of a wide array of tasks and projects. Using Trello, users can create boards to represent different projects, which are further divided into lists to categorize tasks.
Trello has a great impression as an IT project management software. The intuitive design is visually appealing and customizable, making the tool ideal for teams with diverse types of projects.
The software stands out for its ability to bring tasks, teammates, and tools together in one place. Even if teams are not physically together, Trello ensures that everyone stays on the same page with real-time updates and shared perspectives. The platform is available on browsers and mobile devices, enabling users to stay connected and manage projects even when offline.
The project planning software empowers teams and individuals to manage their projects and tasks effectively. Additionally, the user-friendly interface, coupled with powerful features like customization, real-time updates, and mobile accessibility, make this free task management software for a range of users.
Lastly, Trello is designed to empower teams and individuals through powerful, simple, and flexible project management. Features like a user-friendly interface coupled with customization and real-time updates are also why Trello is the right tool for all sizes of organizations.
Why we picked it?
Monday.com was launched in 2012 by co-founders Roy Mann and Eran Zinman. The project management suite by Monday.com offers a plethora of features, including task management, client projects, business operations, portfolio management, goals & strategy, and requests & approvals, among many others.
As for the automation abilities, there are over 200 pre-built automation scripts to improve the work efficiency of teams. This is one of the best project-tracking tools and is known for its wide array of features, catering to industries like real estate and various other business sectors.
Additionally, the project management scheduling software is an ideal choice for businesses looking to make confident decisions and scale their operations effectively. The simple user interface of Monday.com allows its users to execute, track, and plan projects and workflows in a collaborative environment.
Abilities like 200 ready-made templates, along with smart no-code automation, allow for further straightforward integration. The code-free environment, coupled with a platform that adapts to changing needs, liberates teams from manual work and fosters a collaborative workspace. Such features underscore the commitment of this free task management software to enhancing productivity and teamwork in a modern work environment.
To summarize, Monday.com has a user-friendly interface combined with powerful, customizable features, which makes it a top choice for organizations aiming to streamline their workflows and enhance team collaboration.
Why we picked it?
The next name in this list of best project management software, Microsoft Project, is a useful tool for staying organized, focused, and in charge. The tool lets you take care of projects of various sizes and complexity, whether your organization is from the manufacturing industry or retail.
Now, another reason why you should consider Microsoft Project is that it comes with a free project management software trial. The duration of the trial depends on the plan you pick, but it is great if you have a requirement for a smart tool that makes project management an easier task.
As for its subscription packages, you can avail of its services in either a monthly subscription format or pay once to have lifetime access. Additionally, Microsoft Project supports seamless integration with other Microsoft tools like Excel, Word, PowerPoint, Skype, and SharePoint.
The project mgmt software is versatile, and a diverse set of users are using it, including individuals, agencies, construction companies, marketing teams, and startups among others.
To summarize, this is one of the top project management tools that is useful for different genres of services, including seamless custom software development, construction, or even event planning. On top of that, Its integration with Microsoft Teams further enhances its capability, making it a top choice for organizations and professionals seeking a comprehensive project management solution.
Why we picked it?
The enterprise work management platform revolutionizes how businesses manage their productivity and tasks. Its abilities have made the tool popular among a massive number of enterprises out there, including LEGO, P&G, Alaska Airlines, Pfizer, and more.
Smartsheet is equipped with a versatile set of features such as automation, team collaboration, reporting, proofing, account administration, and more. Additionally, the tool lets teams capture and track resources, plans, and even schedules through workflows, dashboards, a variety of views, and reports, among others.
The free project management software provides cost-free services for one user. In contrast, other packages like Pro, Business, and Enterprise offer support for more users depending on the plan.
Smartsheet also supports enhancing security and trustworthiness by making sure all operations are safe. The task management software offers greater flexibility as well through its solutions, training, professional services, and more.
The tool is a comprehensive solution for businesses that are aiming to enhance collaboration, streamline work management, and foster innovation to help them thrive even in the massively competitive landscape. You can also integrate Smartsheet with other tech stacks like Slack, Brandfolder, Webex, Teams integration, etc. The abilities of the tool have impressed brands like Uber, Roche, NHS, etc, into adopting Smartsheet for their operations.
Why we picked it?
Asana is renowned for its ability to offer flexibility and user-friendliness, revolutionizing the strategy to organize, track, and manage work. This platform facilitates cross-platform collaborations, ensuring effective project collaboration and is acknowledged for enhancing employee satisfaction by 82%, accelerating execution by 54%, boosting on-time completion by 57%, and reducing time spent on administrative tasks by 34%.
Esteemed by over 80% of Fortune 100 companies, including industry giants like Amazon, P&G, Johnson and Johnson, and McKesson, Asana stands as a testament to its efficacy in the corporate world.
It's particularly noted for its capacity to boost cross-team efficiency, automate processes, and provide real-time insights, making it an invaluable asset for any team. Furthermore, Asana's commitment to data security and its goal-driven approach ensure that sensitive information is protected while keeping teams focused on their objectives.
Supporting over 200 integrations with additional technologies such as Salesforce, Tableau, Zoom, Okta, and Outlook, Asana extends its utility beyond mere task management. Users can leverage Asana to launch projects swiftly using various pre-designed templates, significantly reducing the time from concept to execution.
These integrations allow for seamless collaboration and expedited work processes, ensuring that all tasks are coordinated and managed from a singular, unified source. This comprehensive approach not only streamlines project management but also enhances overall productivity and team synergy, making Asana a pivotal tool in the arsenal of modern businesses.
Why we picked it?
ClickUp is a platform equipped with several smart features that can empower businesses. When writing this report, ClickUp is used by 2 million+ teams worldwide, including top names like Spotify, Netflix, Booking.com, IBM, and Logitech.
At its core, ClickUp centralizes tasks, documents, goals, and timelines, thus streamlining project management and team collaboration. Its intuitive interface allows users to tailor the workspace to suit specific project requirements, making it equally effective for small startups and large enterprises.
This adaptability is further enhanced by its range of viewing options, including List, Board, and Box views, which provide different perspectives for project tracking and execution.
Launched with the vision to replace all other productivity tools with a single, all-in-one solution, this project mgmt software stands out for its customizable features that cater to diverse project management needs.
The best thing about this free pm software is that it doesn’t require a credit card, and you can always use it for free. Such characteristics have helped ClickUp complete over 305 million tasks, create 55 million documents, 11 million+ automations, and more.
ClickUp offers a desktop application, smartphone app, smartwatch app, Alexa app, Chrome extension, and even email add-ons to provide its services across multiple channels out there.
Why we picked it?
Mavenlink, AKA Kantata, is known for supporting business transformation through clever strategies. This one of the top project management software tools is known for simplifying the workflow management process. Some features like stringent accounting, productivity tracking, and detailed project plans make Mavenlink (Kantata) a perfect option for businesses looking for a growth hack.
The best pm software with suites for resource management, financial management, business intelligence, team collaboration, project management, and workflow management among others. Some top agencies that have used this project-tracking software include Genpact, Hitachi, RSM, Huge, Sage, and Salesforce among others.
As for security measures, Kantata demonstrates a promising ability to deliver robust solutions. It also leverages solutions like AWS for industry-standard encryption and enhanced data storage products. Another strength of this project scheduling software is its customer service standard. The Kantata customer service is available 24/7 on a live chat, a community forum, and a comprehensive knowledge base.
As for its subscription plans, Kantata has several customizable options that you can subscribe to by contacting the sales team. These customized packages can help you pay only for what you need. To get started with Mavenlink, AKA Kantata, you can explore its website and connect with the customer service team.
Why we picked it?
The project management software program supports 4.5 million+ projects on Zoho Projects and has over 50+ market integrations. The tool makes it way easier to convert complex projects into easier tasks making it possible for businesses to enhance their overall productivity.
The design of this one of the top task-tracking tools is evidently user-friendly and very easy to navigate through. The platform's versatility is evident in its ability to support a range of project management tasks, from basic to advanced.
As one of the best project-tracking tools, Zoho Projects offers robust project management capabilities and effective time tracking, essential for detailed project planning and monitoring. Its integration capabilities with tools like Zoho CRM and Google Workspace enhance its utility, making it a top choice for teams seeking an all-in-one solution in project management software programs.
The project management scheduling software applies ISO 27001 enterprise-grade security for the protection of customer data. So, if you are looking for a safer option that can help you with extensive automation, Zoho Projects is just the tool you might want to check out.
If you are still not convinced, top companies like Airbus, Dell, Tata Chemicals Limited, and Sodexo that are using this one of the top task-tracking tools might help.
Why we picked it?
Comparing the Top Five Best Project Management Software
|Basis of Differences
|Agile resource management
|Agile, kanban, automation
|Task automation, templates
|Customizable workflows, various views
|Dynamic scheduling, collaboration
|400+ apps, Adobe, Slack
|Atlassian Marketplace integrations
|Numerous plugins, app integrations
|Slack, Dropbox, Adobe integrations
|Microsoft Teams integration
|Ease of Use
|Easy workflow building
|Easy to start, simple management
|Team workflows, task organization
|Team visibility, real-time data
|Productive team meetings, onboarding
|Global collaboration, file sharing
|Automated workflows on Azure
|Free to Pinnacle plans
|Scalable for company size
|Free to Enterprise plans
|Free to Enterprise plans
|Custom statuses, workload view
|Real-time updates, performance context
|Visual layout for projects
|Boards, docs, apps integration
|BI for business intelligence
How to find the best project management software?
Streamlining projects gets easier when you have the right tool at your disposal. However, the process of finding the best project management software can be a little trickier. You can find your project manager tool by using further mentioned tactics.
1. Assess your requirements:
a. Project Size and Complexity: Different software is suited to different project sizes and complexities. Identify the scale of your typical projects.
b. Team Size: Consider the number of people who will be using the software.
c. Features Required: List down the features you need, like task assignment, time tracking, file sharing, collaboration tools, Gantt charts, etc.
d. Integration Needs: Check if you need the software to integrate with other tools you currently use, like CRM, email, cloud storage, etc.
2. Research and Shortlist Options:
a. Look for software that matches your criteria. Online reviews, forums, and comparison websites can be valuable resources.
b. Get recommendations from peers in your industry.
3. Consider user friendliness
Picking the best project management software gets easier if you are looking for a tool that offers an amazing user experience. Try a few options using free trials and pick the one that is easiest for you to use.
4. Compare costs
It is critical to compare the cost of the tool you are using as most software demands recurring costs. You can explore these costs on official websites or contact sales teams of tools to get the information. Accordingly, you can pick the most affordable option for you.
5. Explore cross-platform performance and scalability
Scalability plays a critical role in accommodating users’ requirements. So if you need an antivirus solution that supports multiple devices and operating systems, you can go through product specifications for starters.
6. Read reviews and case studies
Look for reviews from users in similar industries or with similar project needs. Additionally, case studies can provide insights into how the software has benefitted similar organizations.
7. Evaluate customer support and training
Good customer support is crucial. Check the types of support offered (email, chat, phone) and their responsiveness. Some software providers offer training sessions, which can be helpful for smoother implementation.
8. Security and compliance
Ensure the software meets the required security standards, especially if you handle sensitive data. Check for compliance with industry regulations if applicable.
9. Plan for implementation
Once a tool has been finalized, the rollout of an implementation plan to use its features at the optimum level. Some tools might even require additional training or tutorials.
What are some common features of the best project management software?
Project management tools are designed to help streamline managing projects. Some common features delivered by these tools are-
a. Task management:
It is the cornerstone of any project management software. The feature encompasses a range of functionalities that allow users to create, assign, and track tasks throughout the project lifecycle. The feature enables managers to break down large projects into manageable tasks, assign them to team members, set deadlines, and monitor progress. Advanced task management tools may include sub-tasks, dependencies, and recurring tasks. They often allow for the customization of task fields, such as status, priority, and categories, making it easier for team members to understand their responsibilities and for managers to keep track of overall progress.
b. Collaboration Tools:
These tools in project management software facilitate communication and teamwork. These features may include integrated messaging systems, discussion forums, and comment sections on tasks or documents. They enable team members to communicate in real time, share ideas, provide feedback, and make decisions collectively. File-sharing capabilities allow for the centralization of documents, ensuring that everyone has access to the latest versions. These tools are particularly crucial for remote or distributed teams, as they replicate the interactive aspects of a physical office environment.
3. Time Tracking:
Time tracking features enable the recording and analysis of the time spent on various project activities. This is particularly useful for billing clients accurately in service-oriented businesses, calculating payroll, and understanding the time expenditure on different tasks. Time-tracking software can highlight inefficiencies and productivity issues, providing data-driven insights for process improvement. In some systems, time tracking is automated, while others require manual entry.
4. Reporting and Analytics:
Reporting and analytics functionalities turn project data into actionable insights. Customizable reports can cover various aspects of the project, such as progress tracking, resource allocation, and budget status. Analytics can help in identifying trends, forecasting project outcomes, and making informed decisions. These features often include dashboards that provide a high-level view of project health, with key performance indicators (KPIs) and metrics tailored to the needs of the project and organization.
5. Document Management:
Document management systems within project management software provide a centralized repository for all project-related documents. This includes version control, which ensures that everyone is working with the most current information and allows for tracking changes over time. Access management features to control who can view, edit, or delete documents, maintaining data integrity and security.
6. Calendar and Scheduling:
These tools help in tracking important dates, deadlines, and meetings. They provide an overview of when tasks or phases are due and can often be synchronized with personal or team calendars. Scheduling tools aid in planning work, setting reminders, and ensuring that project activities are aligned with available resources and timelines.
In conclusion, the array of project management software tools explored here exemplifies the diversity and capability available in the market today. From Wrike's custom statuses and workload views to Jira's real-time updates, Trello's visual project layouts, Monday.com's integrated boards, docs, and apps, to Microsoft Project's Power BI integration, each platform brings unique strengths to the table.
These tools are not just about task management; they are about transforming how teams collaborate, innovate, and drive projects to success in a fast-paced business environment.
Importantly, selecting the right project management software goes beyond comparing features and pricing. It's about understanding the unique needs of your organization, the nature of your projects, and the dynamics of your teams. Whether you're a startup, a growing business, or a large enterprise, the right tool can streamline your processes, enhance team productivity, and, ultimately, contribute to the success of your projects.
Remember, the goal of this report is to help you choose a tool that not only meets your current organizational needs but also scales with your business. So, take the time to evaluate, compare, and choose wisely.
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